RECRUITMENT PRIVACY NOTICE

SESAM is an Integration Platform that uses a unique Datahub approach for collecting, connecting and sharing data. It is part of the IT consultancy company Bouvet Norge AS, organization nr. 996 756 246.

This Recruitment Notice describes the handling of Personal Data obtained about job candidates, including information provided by the applicants as well as information collected from third party sources and recruiters.

To exercise your rights as a Data Subject, please use our Data Access Portal

What we collect and why we collect it  

SESAM will process your Personal Data in our capacity as a recruiter. We only collect data necessary and relevant for the performance of a specific job position. The legal basis and the way we collect the information may differ: 

  1. 1. Personal Data collected from you:

When you actively apply for an advertised position at SESAM, the processing of the Personal Data is necessary in order to take steps at your request prior to entering into a potential employment contract. SESAM will collect Personal Data for the purpose to evaluate the job applicant for an employment position.

We ask for certain data when you apply for a position in our company. This is Personal Data you provide to SESAM directly, such as contact information, educational and employment history, achievements and test results, references, job qualifications, such as CV, resume and/or transcripts. 

  1. 2. Personal Data collected from other sources:

We have a legitimate interest in collecting Personal Data from third party sources as it allows us to find and contact potential job candidates and/or to do an assessment and verification of the candidate for a specific position. 

SESAM may collect information from third party sources in the recruitment process in order to find and contact potential job candidates. Relevant sources may include, but is not limited to, a person who is explicitly referring you, publicly available websites used for recruitment (incl. LinkedIn) and recruitment agencies. The Personal Data is obtained only to the extent it is permitted by applicable law.

SESAM may also collect information from third party sources allowing the verification of the Personal Data provided to us and the eligibility of the applicant. This data may include: employment information from public sources, information from persons you indicate as a reference, information from employees with whom you may have interviewed, and background check providers, only to the extent it is permitted by applicable law.

How we use the information about you

The Personal Data enables us to respond to your request and adequately communicate with you. The information also helps us to complete a thorough and valid recruitment process, evaluating and verifying qualifications, hence make a deliberated decision regarding employment.

Special categories of Personal Data

We do not request or require, nor do we seek to obtain and process special categories of Personal Data about a candidate, unless and only if, we are required to do so by applicable laws and regulations. If such data is provided from you to us, you explicitly authorize SESAM to process special categories of personal data and we will only process it in accordance to applicable laws. 

Sharing and disclosure

SESAM will only disclose information with third parties in cases where consent has been obtained. In case of disclosure, SESAM will ensure that the person to whom disclosure is made grants the candidates the same rights as those set forth herein with respect to the processing of Personal Data.

Transfers and Cross-border transfers

SESAM will not transfer Personal Data which are undergoing processing or are intended for processing to a third country or to an international organization. Cross-Border Data Transfers may take place if the transfers are made to adequate jurisdictions authorized by the Commission or if transfers are subject to appropriate safeguards. This may include Binding Corporate Rules, Model Clauses, Standard Data Protection Clauses, Approved Codes of Conduct, or Certifications.

Retention period 

We will only retain the Personal Data for as long as it is necessary for the purpose for which it was collected. Personal Data will be deleted or anonymized as soon as possible when the retention period has ended, unless it must be stored in order to fulfill obligations in statutory law.

In cases where the application is declined SESAM will hold your file for 30 days after ended recruitment process. We may keep your Personal Data longer for consideration for suitable, future employment opportunities. We will ask you for your consent before we store your data for this purpose, and you are free to withdraw this consent at any time. 

The existence of rights of the information we collect

Subject to applicable law, you may object the processing of the Personal Data processed or request to access. You may also ask for rectification or erasure of Personal Data, restriction of the processing, as well as the right to data portability.

You are entitled to have your rights enforced. At any time, you can choose to send a request, by following the directions here

The right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint with a supervisory authority if you consider that the processing of the Personal Data collected infringes your rights.

Safeguards

We maintain appropriate organizational, technical and physical safeguards designed to protect the Personal Data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, as well as all other forms of unlawful processing.

Change of the Privacy Policy

It may be necessary for us to make changes to this Recruitment Privacy Policy. We reserve the right to amend or repeal this policy at any time by posting a revised Recruitment Privacy Policy or a new policy document in its place. If such revised or new policy includes a significant change to the way that Personal Data may be treated, SESAM will notify the user of the fact that its privacy policy has changed by sending an email to the address associated with the individual.

Identity and contact details of SESAM

SESAM takes your privacy seriously.  

For more information about SESAM´s privacy practices or if you have any questions, feel free to contact us. You may contact us at gdpr@sesam.io or by using our mailing address below:

Bouvet Norge AS

Sørkedalsveien 8

Postboks 5327 Majorstuen

0304 Oslo